The Clubhouse Rebuild Project

---

Clubhouse Rebuild Project Updated Aug 2025

As shared earlier this summer, the Clubhouse Rebuild Team continues to make steady progress on the architectural, structural, mechanical, electrical, plumbing, and code-compliant drawings. We're working closely with North Shore, the design architect, to prepare the final documents that will be used to solicit construction bids. The team has been diligently refining every detail-from proper drainage to outlet placement-to ensure the design meets our community's goals.

We remain on track to finalize the Request for Proposal (RFP) documents by October 1st, with the competitive bidding process for Construction expected to conclude in November. This timeline will allow the Clubhouse Rebuild Team and Board to review bids and negotiate a final contract in December.  The goal is for Construction work to begin on the clubhouse early next year.

As we continue to prepare the clubhouse for the project, there has been quite a bit of other work going on as well.  Trees and shrubs around the exterior have been removed thanks to a group of volunteers.  The inside has been cleaned out and the required asbestos remediation is scheduled to start shortly.  The restaurant's grease pit will also be pumped out and filled in.

Another key milestone will be sharing the design documents and financial models with lenders to begin the process of securing a construction loan. The loan application phase will run in parallel with Construction contractor selection, and the loan proceeds will be used only as construction progresses. Encouragingly, current trends suggest interest rates may continue to decline, potentially lowering the overall cost of the project.

Clubhouse Rebuild Project Update Oct 2025

The CRP project team has been busy moving the project forward.  We are on-schedule and keeping costs in check.  Our drawings have gone out to the local authorities to get the permits needed for construction.  And we have gathered several potential bidders to complete the Construction Phase of the project.  We hope to have a Construction company under contract by the end of the year, with mobilization starting early 2026.

The CRP team has conducted over 15 working sessions, utilizing volunteers from our Membership to do some demolition work inside and out. 

• The team has cleared out the landscaping and trees that need to go for the new design and removed the old fencing. 
• All of the usable tables and equipment in the building were either saved for future use or donated.  
• All the interior scalloping on the curved ceiling supports and the brown trim on the horizontal beams were removed, revealing beautiful natural wood pieces below.
• The wall around the pit was taken down, and all of the original stones were carefully removed to be reused in other places in the Clubhouse and our LLPOA facilities.
• The AV cabinet, old bar, and the balcony were removed, and all of the dividers and countertops in the bathrooms were site cleared.
• Much of the exposed electric and lighting were removed.
• All the doors were removed and donated to the Habitat Restore.
• All the shelving within, much of the ceilings above, and many of the walls around the storage rooms were removed.
• The ductwork above the ceiling and old kitchen piping was removed.
• The equipment, walls, and ceilings upstairs were removed.

All of this totaled over 1000 effort hours of labor and serves 2 purposes:  whatever work we can perform as volunteers frees up money to be used for other Clubhouse costs, and speeds up the Construction schedule.  And removing unneeded walls and trim help Construction bidders see the real structure, providing more accurate bids.  The Clubhouse Rebuild Project Team wishes to thank all of those “unsung heroes” who volunteered countless hours to help make this project successful.

In addition to this work, the asbestos has been remediated, the grease pit has been neutralized, and the freezer has been cleared of mold.

The team has settled on a fantastic layout that will well serve our purposes and continues to narrow in on some design aspects.  See the renderings below that indicate what we think it will look like when we are done.  These are not set in stone, but we think they represent substantially what we are looking for.  We are hiring a landscaper to develop a plan for us, and have an IT company engaged to ensure our building is safe, secure, and up to date on equipment.