Lake Lorelei Property Owner's Association
Lake Lorelei Property Owner's Association
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    • Home
    • About the Lake
      • Lake Info
      • Amenities
      • Marina
      • Clubhouse
      • Pavilion
    • Association Info
      • History
      • Board of Trustees
      • Dues & Fees
      • Employment
    • Clubs & Committees
      • Activities Committee
      • Community Enhancement
      • Firework's Committee
      • Fish Committee
      • Lake's Committee
      • Roads Committee
      • Shoreline Committee
      • Ski Club
      • Water Quality Committee
      • Women's Club
    • Documents & Permits
      • Governing Documents
      • Permits
    • The Legend Newsletter
  • Home
  • About the Lake
    • Lake Info
    • Amenities
    • Marina
    • Clubhouse
    • Pavilion
  • Association Info
    • History
    • Board of Trustees
    • Dues & Fees
    • Employment
  • Clubs & Committees
    • Activities Committee
    • Community Enhancement
    • Firework's Committee
    • Fish Committee
    • Lake's Committee
    • Roads Committee
    • Shoreline Committee
    • Ski Club
    • Water Quality Committee
    • Women's Club
  • Documents & Permits
    • Governing Documents
    • Permits
  • The Legend Newsletter

The Clubhouse Rebuild Ballot Has Passed!!

As recently announced, the clubhouse vote passed by a margin of 346 to 253. With this result, the Clubhouse Committee immediately began working on multiple fronts to get the ball rolling. They have set an aggressive timeline and begun work to send requests for proposals (RFPs) to several design firms to create the final drawings and specifications. These final drawings and specifications will enable the team to send a second wave of RFPs for construction bids. The committee has also started gathering the necessary information to secure the loan needed once a construction bidder is selected and construction is scheduled to begin. Based on permits and funding, we expect construction to begin in late 2025 or early 2026, depending on weather conditions. We will share information along the way as we reach critical milestones. Keep an eye out for more communication in the Legend, on the website, and through emails from the office. 

Clubhouse Presentation 1/18/25

Recorded clubhouse presentation

Questions and Answers Transcript from Meeting on 1.18.25 (pdf)

Download

Interior Plans

The interior plans include a warming kitchen, a rework of the storage and restroom space, a beautiful design to open the east side of the building to enjoy the lake front views, updated electrical and HVAC systems with fire protection.

Videos of the Current Condition

Main HallRestaurantAbove restaurantwest hallEast hallexterior west/northexterior east/southloftPiping

The New Clubhouse

Restoring Our Community. Securing Our Future.


Watch the video to see what this building would look like with a YES vote!

 Restoring Our Community. Securing Our Future


In July 2022 the Lake Lorelei Clubhouse experienced a devastating fire that affected the kitchen, roof and electrical components of the community’s clubhouse. As a result of the fire, the fire marshal and the insurance company closed the clubhouse for use. The restoration of the Clubhouse is mandated by the by-laws of LLPOA.


The process is being overseen by the Lake Lorelei Board of Trustees, Clubhouse Master Plan

Committee and North Shore Design Architects is based on four factors.:


1. Safety 

2. 2025 State & County Building Codes

3. Fiscal Responsibility 

4. Community Input


During and after the last votes many questions were asked that either didn’t get answered or were not widely understood. With eyes on restoring the heart of the Lake Lorelei Clubhouse we hope to answer a few of these questions.


Each topic will have a summery and a drop-down menu with more detailed questions and answers. Please feel free to reach out is you have further questions, and we will get back to you.

Design/Architect Overview


After the fire it was necessary to hire an architect to help us get as much as possible from the Insurance company. With the age of the building, the repairs that are needed and the need for the Community to have an accurate estimate for how much the project would cost, we hired North Shore Design.

Design/Architect Overview

After the fire it was necessary to hire an architect to help us get as much as possible from the Insurance company. With the age of the building, the repairs that are needed and the need for the Community to have an accurate estimate for how much the project would cost, we hired North Shore Design.

  

As indicated above, we needed 2 architects. One to help with the insurance claim (see Insurance section) and one for the future of the club house to make sure we covered the requirements while staying within our means.

  1. Safety—The dominant reason for an architect is to ensure a building’s safety. The goals were to maximize efficiency, functionality, and sustainability for the safety of our community. Our team also worked closely with the Fire Marshal to ensure that all necessary changes were made to put us in the position to better insurance rates.
  2. Building Codes—To provide MANDATORY signed, permit ready drawings to be submitted for approval by the Brown/Clermont County building inspectors, for building code compliance. With out this nothing can be done to the building.
  3. Fiscal Responsibility—North Shore Design’s in-house construction estimating team’s expertise is to deliver estimates that are closely tied to current construction prices. In addition, they can tell us how to layout the building for future use, which will minimize costs down the road. 
  4. Community Input—Community members indicated at the start of the planning that certain changes and additions should be made during this process. Many (almost all) have been stripped out of the current plans. However, due to North Shores expertise we can make minor adjustments now that, should the community decide in the future to make changes, it would decrease the expense and time it would take to otherwise implement. For example, many want a restaurant. Due to the failure of the last 2 votes and the cost associated with upgrading the building to accommodate a restaurant it is necessary to layout the building so that in the future if a restaurant is approved the building will be ready for additional changes. (Something that is still being actively pursued)


  1. Safety— Ingress & egress (provisions for people to safely enter or exit the building.), new roof, fire suppression, circuit breakers, emergency lighting, upgraded electrical wiring, water shutoff valves, flooring, security systems, correctly sized & located HVAC systems, sound systems, interior & exterior restrooms, proper storage for tables & chairs, safe windows & doors, functional kitchen, removal of the fire pit area and balcony (fire marshal would object if just covered), access, parking at the front of the Clubhouse and emergency signage.
  2. Building Codes—The building has not had any major updates in quite some time. Over the years the “improvements” have not always been “with in code”. In some cases, it was not necessary to follow the current codes. However, once the building inspector and fire marshal closed the building, it became required to update everything, included things not associated with the fire up to current standards to use the building. Including, requirements (which includes widening of access to the building, ramps, bathroom facilities and more), electrical system, plumbing system and HVAC. 
  3. Community Input—The input for the community has not increased the cost substantially currently. 


  1. Safety—Meeting ADA requirements, meeting building codes
  2. Building Codes— Complying to all building codes and ADA requirements
  3. Fiscal Responsibility— The Design Committee & BOT is doing everything in it power to get the building open as soon as possible at the lowest cost possible without sacrificing safety and the future of the facility. 
  4. Community Input — We all want a useable space. A lot of people have some great ideas for the future that they are willing to pursue, but without a building it will make their efforts a lot more difficult. 


Insurance Overview

The insurance coverage LLPOA had on the clubhouse would not cover all the repairs due to 50 years of depreciation. Our insurance covers the Actual Cash Value and the Depreciation Value of the items within the Clubhouse. It was a very long process because of the insurance company’s very low initial o

LLPOA has commercial liability coverage limits of up to 1.7 million dollars for a total loss. Since we did not experience a total loss, we can only be reimbursed for those losses that we can justify less the depreciated value.


The policy covers replacement up to the depreciated value or specific repairs required to recover to the "pre-loss" condition. Repairs are made to structural elements but not for modifications for code compliance or changes to the structure.


Within four months we received an initial cash settlement of $129,000. An Actual Cash Value payment of $308,000 has been received based on negotiations to date. A total award of $352,000 has been negotiated with the difference being the remaining depreciated value of $46,000. The insurance claim remains open.


A full study of damage and recovery costs was needed to negotiate with the insurance company. The original offer was $129,000 which was a horrifically low number. The due diligence in that counter proposal required specific designs, time, and manpower to develop and meet industry standards.


On-going negotiations are taking place. If our policy lapses before we have a resolution, we will expect to lose the $46,000 of the depreciated value and potentially have difficulty finding insurance coverage for the Clubhouse (either the building will be uninsurable, or premiums will be unreasonably high). The Cash Value will be paid regardless of whether we rebuild anything. Any additional supplemental claims discovered during construction are potential losses if we do not rebuild. A final negotiated settlement to fully close out this claim is still under negotiation. The insurance company has provided us checks totaling $308,509. This represents the “Actual Cash Value” of our loss.


Additional money from the insurance company of $46,000 for the Depreciated Value. In addition to that $46,000, if not brought up to current code and standards we risk not being able to insure the build or insurance at very high premiums. There is also a potential for supplemental claims and payments as we discover them during the repairs and replacements. The supplemental money is only available IF we replace the lost assets. Negotiations are taking place to maximize our potential claim payout.


Affordability Overview

We understand in every association there comes a time when an owner of a property may have difficulties paying their assessments, Lake Lorelei is no exception.  The BOT does addresses financial issues and does work with Members on a payment plan. To request a payment plan, please contact the Office.

It is understood that this question refers to not only those financially unable to pay the assessments, but also to those that feel there is a less expensive way to approach the problem. The Board has reviewed other options to replace or remove the current club house. Those options did not provide a better solution. Unfortunately, 5312.10 of the Ohio Revised Code and LLPOA Code of Regulations details the financial responsibility that the Board must follow. The common expenses of the Association are to be divided amongst the Association Members in accordance with the allocations set forth in our declaration (LLPOA Code of Regulations Schedule of Fees). Therefore, the BOT cannot offer a waiver or discount of any type to any specific member. To request a payment plan, please contact the Office.


Clubhouse Questions?

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Lake Lorelei Property Owner's Association

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Lake Lorelei Property Owner's Association

615 Lorelei Drive Fayetteville, OH 45118

513-875-3435

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